Multi-generational inventory
Toddler soft-play through teen Meltdown lanes - the same Saturday works for a VP’s two-year-old and an intern’s little brother.
The One Day All Year Employees Bring the Whole Family to Campus.
Family Day is the event HR stands behind, marketing wants photos from, and employees rank higher than a bonus Friday. It is also the event most easily ruined by a gap in staffing, a blown-out inflatable, or a rain plan that was never really a plan. For nearly two decades we have produced the end-to-end picnic for DFW Fortune-500 campuses - Toyota HQ in Plano, JPMorgan at Legacy West, Charles Schwab in Westlake, McKesson in Las Colinas, Hall Park in Frisco - and we know what a 1,500-guest Saturday on a company lawn actually needs.
One coordinator, one contract, one polo-shirted crew. We load the inventory, build the midway, brief the attendants, and clean up so the grass looks the same Monday morning. Your HR lead stands at the ribbon and takes the handshake. The company looks generous. The kids lose their minds.
Call 972-429-4545 or submit an RFP - May and early-June Saturdays lock 10-14 weeks ahead.
Why DFW HR & Events Teams Choose Jumper Bee for Family Day
Texas-summer proven
Misting fans, 20×40 frame tents, shade structures, hydration stations, and a heat-index call-sheet built into every May-through-September contract.
One coordinator, one invoice
Rides, inflatables, games, BBQ, DJ, photo booth, tables, chairs, tents, staffing - one phone number and one PO.
HQ-campus & park-permit ready
Active paperwork at Toyota HQ, Legacy West, Hall Park, Charles Schwab Westlake, McKesson Las Colinas, plus Plano, Frisco, and McKinney park systems.
Portal, W-9 & COI ready
Registered in Coupa, Ariba, SAP SRM, and most DFW Fortune-500 vendor portals. Campus-specific COIs turned in one business day.
Named production coordinator
One coordinator from kickoff call to load-out. No handoffs, no dropped details, no scramble the Friday before.
The Centerpiece
The HQ-Lawn Field-Games Midway
The single most booked format we produce for DFW Family Day: a branded field-games midway laid across a corporate front lawn, atrium courtyard, or adjacent park. Employees rotate through stations with their kids, scorecards fill up, a sponsor polo gets handed out, and a clipboard-carrying coordinator keeps the whole thing moving. Scales from a 200-guest courtyard at Granite Park to a 2,000-guest lawn takeover at Toyota HQ.
Every picnic midway package includes:
- Tug-of-war, sack race, egg-on-a-spoon, and three-legged-race lanes
- Giant Jenga, Connect Four, corn-hole, ladder ball, and horseshoes
- Branded scorecards, clipboards, and a printed bracket board
- Trophy staging with tiered risers and a wireless awards mic
- Rotating attendants at every station - no line goes unsupervised
- Campus-specific COI, W-9, and vendor-portal paperwork in one business day
Runs on grass, concrete, asphalt, or the event-lawn subfloor at Legacy West and Hall Park. Two coordinators on site once headcount clears 1,200.
Inflatables, Rides & Big-Ticket Attractions
The headline pieces that get employees to bring the whole family. Picnic-fit only - every unit runs in May-through-October Texas heat and sets up on a campus lawn:
Themed Bounce-House Village
Five-to-ten-unit village with Santa’s-Workshop-free theming - farm, sports, safari, and princess castles. Trained attendant per cluster.
Trackless Train Loop
Battery-quiet locomotive with four belted wagons and a certified driver - loops a campus cul-de-sac or park path for the full picnic window.
Mechanical Bull
Operator-run bull with programmable buck speed one through nine and an inflatable crash-mat skirt - the line that forms first on every picnic.
Meltdown & Obstacle Lanes
Eight-station Meltdown with dual sweep arms plus inflatable obstacle courses. The intern-versus-VP highlight reel the marketing team reuses for a year.
Carnival Games & IPS Towers
Classic ring toss, high-striker, milk-can toss, plus light-up IPS interactives (Boom Blaster, Whip-n-Skip, Streetskee) with prizes and themed signage.
Giant Yard Games Village
Oversized Jenga, Connect Four, corn-hole, giant tic-tac-toe, ladder ball, horseshoes, and portable mini-golf courses. The quiet-adult corner of the midway.
Every unit is commercially insured, cleaned between events, and anchored to manufacturer spec. COI with campus additional-insured wording in one business day.
Entertainers, Characters & On-Lawn Talent
The inventory pulls employees onto the lawn. The talent is what gets them posting about it from the parking lot on the way home. We book:
- Face painters & glitter-tattoo artists - insured, background-checked, FDA-compliant paint. Single artist to five-artist teams.
- Balloon twisters - animal, swords, princess crowns, and sports-team twists for the rotation.
- Strolling magicians & close-up tableside acts - keeps the BBQ line moving.
- Caricature artists - a framed keepsake employees actually hang in the cubicle the next week.
- Acoustic duos, cover bands, and picnic DJs - stage, sound, monitors, and a wireless awards mic.
- Mascot appearances & custom-costume builds - full DFW mascot roster plus fabrication for campus-specific characters.
We clear talent, negotiate fees, manage NDAs for executive-host meet-and-greets, and run day-of hospitality through the same coordinator.
The BBQ & Food-Truck Midway
Lunch That Isn’t a Sad Box From Catering
The food is what employees remember Monday morning. Our coordinator books the food-truck row, sets the BBQ pit schedule, and staffs the concessions so the HR team never works the line. Think smoked brisket from a Lockhart-style pit, Tex-Mex from a Frisco food truck, Nashville hot chicken from a McKinney operator, and a dessert alley with paletas, shaved ice, mini-donuts, and kettle corn.
BBQ & Brisket Tex-Mex Trucks Nashville Hot Chicken Paletas & Shaved Ice Kettle Corn Cotton Candy Mini Donuts Lemonade Bar
Pair it with branded cups, HOA-style picnic tables, a shaded kid-food zone, and a dedicated allergen-safe station. All logistics - gray water, propane, generator tie-in, trash, recycling - routed through the same coordinator.
Branding, Signage & Give-Away Production
The brand piece is what procurement signs off on and what internal comms reuses on the intranet for a year. The branded production we run most for DFW picnics:
Arches, signage & wayfinding
Custom inflatable entrance arches, sponsor bars, directional signage, and zone names printed and installed to your style guide.
Brand-wrapped tents & drape
Frame-tent sidewall graphics, table skirts, bar fronts, and midway-game facades wrapped to your palette.
Swag & give-away packs
Logo polos, caps, sunglasses, cooling towels, branded water bottles, and pre-stuffed picnic bags ready at check-in.
Photo booths & 360 capture
Open-air booth with instant print, 360 video booth, a step-and-repeat wall, and a roaming photographer on the midway.
Lawn games with logo decals
Logo decals on corn-hole boards, giant Jenga blocks, horseshoe pits, and scorecards - branding employees hold, not scroll past.
Check-in, QR RSVP & comms
Branded check-in tent, QR RSVP, live polling or bracket, and a next-morning highlight reel for the intranet.
All branded production is managed through our coordinator. No agency layer, no third-party markup, no multi-vendor scheduling for the HR team.
Corporate Picnic Formats We Produce
- Annual Family Day on the HQ lawn - Toyota Plano, JPMorgan Legacy West, Frito-Lay, Charles Schwab Westlake, McKesson Las Colinas, Fluor Irving.
- Department or division picnics - 150-400 guest mid-summer off-sites at Granite Park, Hall Park Frisco, or The Star events field.
- Wellness Day & benefits-fair picnics - vendor booths, health-check stations, kids’ zone on the lawn.
- Client-appreciation lawn parties - brand-wrapped midway for top accounts paired with an awards moment.
- Service-anniversary & retirement picnics - 5/10/20-year cohorts with named staging and keepsake photo booth.
- Grand-opening & ribbon-cutting community days - new campus, new office tower, or new DFW distribution center with a community-invited Saturday.
- Back-to-school kickoff picnics - late-August and early-September community-friendly days with backpack giveaways.
DFW Cities & Campuses We Serve
Same-day delivery and setup across every DFW corporate campus, corporate park, and city-park picnic venue:
- Addison, TX
- Allen, TX
- Anna, TX
- Arlington, TX
- Aubrey, TX
- Balch Springs, TX
- Bedford, TX
- Bonham, TX
- Burleson, TX
- Caddo Mills, TX
- Canton, TX
- Carrollton, TX
- Cedar Hill, TX
- Celina, TX
- Cleburne, TX
- Colleyville, TX
- Commerce, TX
- Coppell, TX
- Corinth, TX
- Corsicana, TX
- Crandall, TX
- Crowley, TX
- Dallas, TX
- Decatur, TX
- Denison, TX
- Denton, TX
- DeSoto, TX
- Duncanville, TX
- Emory, TX
- Ennis, TX
- Euless, TX
- Fairview, TX
- Farmersville, TX
- Fate, TX
- Flower Mound, TX
- Forney, TX
- Fort Worth, TX
- Frisco, TX
- Gainesville, TX
- Garland, TX
- Grand Prairie, TX
- Grapevine, TX
- Greenville, TX
- Gun Barrel City, TX
- Haltom City, TX
- Heath, TX
- Highland Village, TX
- Howe, TX
- Hurst, TX
- Irving, TX
- Josephine, TX
- Justin, TX
- Kaufman, TX
- Keller, TX
- Lancaster, TX
- Lavon, TX
- Lewisville, TX
- Little Elm, TX
- Lowry Crossing, TX
- Lucas, TX
- Mansfield, TX
- McKinney, TX
- Melissa, TX
- Mesquite, TX
- Midlothian, TX
- Murphy, TX
- Nevada, TX
- North Richland Hills, TX
- Parker, TX
- Pilot Point, TX
- Plano, TX
- Princeton, TX
- Prosper, TX
- Quinlan, TX
- Red Oak, TX
- Richardson, TX
- Roanoke, TX
- Rockwall, TX
- Rowlett, TX
- Royse City, TX
- Sachse, TX
- Sanger, TX
- Seagoville, TX
- Sherman, TX
- Southlake, TX
- Sulphur Springs, TX
- Sunnyvale, TX
- Terrell, TX
- The Colony, TX
- Trophy Club, TX
- Tyler, TX
- Van Alstyne, TX
- Waxahachie, TX
- Weatherford, TX
- Wills Point, TX
- Wylie, TX
Travel fees may apply outside our standard radius - call 972-429-4545 for a quote.
Frequently Asked Questions - Corporate Picnics in DFW
How far out should we book a corporate Family Day picnic in DFW?
Lock May and early-June Saturdays 10-14 weeks ahead - that window is when Toyota, JPMorgan, Frito-Lay, and Charles Schwab run back-to-back Family Days. September and October campus picnics need 8-12 weeks. If you need a campus permit or COI with stadium-specific additional-insured wording, pad another two weeks. Late-notice picnics under 200 guests often land inside three weeks - call and we will scope same afternoon.
What happens if it rains on picnic day - or the heat index hits 105?
Weather call at 7 p.m. the night before and again three hours prior. Triggers: sustained winds above 20 mph, rain above 60%, lightning inside two hours, heat index above 100. Every contract pre-loads a 20×40 frame tent, 175,000-BTU patio heaters, misting fans, 48-inch pedestal fans, and an indoor atrium or cafeteria move-in plan. Inflatables tie down to manufacturer spec and we deflate early if wind shifts. Rain-date reschedule inside the same quarter is standard.
We want the whole picnic - food, rides, games, staffing. Do you really deliver one invoice?
Yes. One coordinator scopes the day, books every vendor through our network, and closes a single invoice. That typically includes: bounce-house village, trackless train, mechanical bull, carnival-game row, BBQ or food-truck midway, face painters and balloon twisters, DJ or live acoustic, branded photo booth, tables, chairs, tents, heaters or fans, trash & recycling, and day-of staffing. Legacy West, Hall Park Frisco, Toyota HQ Plano, The Star Frisco, and Charles Schwab Westlake - all one-invoice builds.
Our HR team wants everything kid-safe - what ages can run a Jumper Bee picnic?
Our inventory is split for a reason. Toddler zone: soft-play pen, Wacky Mini Bouncer, kiddie carousel, foam-ball pit, story-time corner. Ages 5-11: Santa-sized bouncers, trackless train, carnival games, face painters, balloon twisters, obstacle courses. Tweens and teens: Meltdown, mechanical bull, rock wall, giant yard games, 360 photo booth. Every powered ride carries a certified operator. Every inflatable has a trained attendant when you book our staffing package.
Can you brand the picnic - logo arches, step-and-repeat, branded giveaways?
Yes. Custom inflatable arches wrapped in your style guide, 10×20 logo step-and-repeat, directional signage, table toppers, brand-wrapped drape on tents and games, logo polos and caps, cooling towels, sunglasses, and pre-stuffed give-away bags at check-in. We also produce QR RSVP check-in, a live bracket or bingo for the day, and a next-morning highlight reel for internal comms. All branded production runs through the same coordinator - no agency layer.
Procurement - W-9, COI, vendor portal. Do you clear DFW Fortune-500 requirements?
W-9 and commercial general liability above every DFW corporate limit on file. Registered in Coupa, Ariba, SAP SRM, and most DFW Fortune-500 vendor portals. COI with campus-specific or park-specific additional-insured wording turned in one business day. We have active paperwork for Toyota HQ, JPMorgan Legacy West, Frito-Lay, Fluor, Charles Schwab Westlake, McKesson Las Colinas, AT&T downtown, The Star, and the City of Plano, Frisco, and McKinney park systems.
Ready to Put a Family Day Picnic on the Calendar?
Call 972-429-4545 or submit an RFP - May and early-June Saturdays lock 10-14 weeks ahead.